Employees are a tremendous asset to any organization. In other words, they can be seen as pillars, on which an organization stands. The success of any organization mandates a quality and competent workforce, on hand. However, it’s not just having talent. It is how the talent is used, which is a challenge, faced by many organizations. The Onboarding process plays an important role and a standardized Onboarding process is very useful. This article just shows how this could be useful.
Onboarding, also called as organizational socialization, refers to the mechanism through which new employees obtain the necessary knowledge, skills, and behaviors in order to become effective organizational members and insiders. It is the process of including a new employee into the organization and its culture.
When one enters a workforce, Onboarding is a word, which he/she will hear frequently being used. Interconnected with Human resources and in with respect to businesses, onboarding refers to the process of, introducing new employees to the organization, in a way that helps in the overall retention of the employee. Onboarding is much above the normal orientation process, which an employee receives, on entering any organization. Onboarding is essential, for a new employee, to develop a strong relationship with the new organization, colleagues, seniors and subordinates and get to know their job description and company culture.
Onboarding should be strategized in such a way that it equally benefits, both the employer and the new employee. After all, the comfort level of any employee, in a new organization, is of good amount of importance, to both the employer and the employee. Let’s get started with the best strategies that can be used.
Candidate Onboarding Process
Onboarding helps new hires adjust to the social and performance characteristic of their jobs so they can rapidly become productive, contributing members of the organization. This report, Onboarding New Employees: Maximizing Success will give the tools you need to create an effective onboarding process in your company.
The process of hiring an employee is not easy. However, an effective employee onboarding program can play an important role, in improving an employee’s performance to satisfactory levels, thereby facilitating possibilities of his retention in the organization. Here are some onboarding process steps, you can actually do that.
onboarding process for new employees
New employee onboarding is the process of acquiring new hires adjusted to the social and performance aspects of their new jobs rapidly and smoothly. It is the process through which new hires learn the attitudes, knowledge, skills, and behaviors required to function effectively within an organization.
Helping a new employee settle down
Many don’t consider this option worthwhile, but this is extremely important from an organization’s point of view. It is important for an employee to feel that he is a part of the organization’s progress. It works to the advantage of both the company and the employee, that he feels relaxed.
Enhance new employee motivation
A new employee will feel it easy, if he is given a proper understanding, of his job description. This could motivate an employee and lead to the possibility of him being retained. Moreover, companies can save time and money by taking a closer look at effective onboarding techniques at the workplace.
A brief into Company Culture
The initial nervousness, felt by any new employee, on joining a new organization, is quite understandable and justified. After all, he has entered a new atmosphere, by leaving a place; he would have been well accustomed and adjusted to. Knowing the company culture would do a world of good for any new employee and who better than his hiring manager, to give him the best understanding. Company culture is best understood as the shared values, beliefs and practices of the company’s employees. However, we really can’t see or feel the culture of any company. Can we?! But the truth is that it’s the actions, behavior, and approaches, of the workforce of any organization that depict its culture. Though an employee is expected to get the basics right on the conduct, the beginning still needs to be made by the hiring authority. It really does not take much effort from the organization to introduce its cultural values, into its new employee, but how effectively it’s done, is all what matters. For an organization to think about retaining a new employee, it’s vital to create a space for communication with the new employee. There is no harm in sharing positives about the companies’ performance over the years, with the new employee. It is vital that the new employee is made to feel that he can be pro-active, from the word go itself. After all, it does not cost to have a positive debate and on many occasions, companies stand to gain and learn something more, by speaking to the new employee, than they would have learned from an existing, experienced employee. This can give the new employee, the opportunity to connect with the organization culture and work confidently and positively. The end result is an employee, who can work for you, for a long time to come.
Helping the employee move with other mates at work
The employer-employee relationship at the workplace is as equally important, as the Employee-Employer relationship. It’s very important for an organization, to introduce the new lad to his other mates in the organization. This will facilitate the exchange of good thoughts, which could make the new man, not feel alone and ensure his smooth movement, from being a new employee to an employee who is a part of the organization.
Manager meet with employees
It is important for every hiring manager, to keep in close connect, with an employee and find out, how he feels with respect to the new workplace and new assignments. A periodical meeting, either fortnightly, quarterly or monthly, would enable the manager to understand his employee better. This will also help the employee; establish a better relationship with his immediate manager, which could be an important pointer towards the employee retention program.
Appreciate good work
It is a known fact that employees look forward to motivation through work appreciation. This, mainly due to the amount of extra time and effort they put in as a new employee, to prove their talent and worth to the organization. A few good words of appreciation on a good job done, either from mates or even immediate managers could go a long way in building up employee trust, thus facilitating employee retention.
Assigning guides to new employees
For organizations, another tried and tested the way to make sure that your employee on boarding process is a success, is by requesting experienced employees to act as guides/ mentors, to new employees, as a part of their acclimatization and orientation process. Guides should lead by example and set an example, for the new man to follow. A good mentor can motivate an employee to perform to his fullest potential, thereby promoting retention possibilities.
A creative approach
An out of the box thinking can work wonders with a creative approach. It would be a good practice for the immediate manager to get out a bit from the routine office atmosphere and try to engage with the new employee over lunch or over a fun sport. This could work well in motivating an employee and make him feel one with the organization. Employees will certainly voice their appreciation when treated with dignity.
Employee Onboarding is by no means easy for any organization. It is never a time-bound and planned exercise. A successful onboarding process can take up to a year, sometimes longer and involves a focused effort from everyone concerned.
The significance of a successful onboarding process is massive. More importantly, it allows an organization to maintain their top talents and keep employees motivated to perform at their best. It is the responsibility of any organization that wishes to hire productive employees, to first meet the immediate needs of new employees.
However, having spoken in length about Onboarding, it is important to understand that the processes of Onboarding and Orientation aren’t the same and shouldn’t be confused. Onboarding is an extension of Orientation which goes beyond just introducing the vision, mission and who’s who of the organization.
We hope that this has been a helpful read in understanding how good onboarding strategies can help build trust in new employees. Till we meet again, cheers and good luck. You can download onboarding process PPT